Corporate Flower Account: Application, Credit Terms and Documents

Every week we get calls from office managers and procurement officers asking the same thing: can we order flowers regularly without paying each time by card? The answer is yes, and the process is more straightforward than most companies expect — even if your legal entity is registered outside Russia. What trips people up is not the paperwork itself but the sequence: they send documents before we have agreed on volume, or they expect same-day credit approval when the accounting department needs three to five working days. This article walks through exactly what to prepare, in what order, and what to expect at each stage.

What a Corporate Account Actually Gives You

A corporate account with Five Flowers means your company receives flowers on a post-payment cycle rather than paying at the moment of each order. In practice, an office manager calls or messages us, specifies the occasion — a weekly reception arrangement of garden roses and eucalyptus, a birthday bouquet for a director, a batch of tulips for an event — and we deliver. The invoice arrives at the end of the agreed billing period, typically weekly or monthly, depending on the contract terms you negotiate upfront. This removes the friction of individual card payments, which matter a great deal when you are placing ten or twenty orders a month across different departments and cost centres. The account also gives you a dedicated contact at the shop, which means your standing preferences are on file: preferred colour palettes, which varieties your CEO's assistant has noted as allergenic, delivery windows that fit your building's reception hours. We keep notes on practical details like whether your office building requires a driver to call ahead, or whether the recipient floor has a refrigerated holding space for arrangements that arrive before the recipient does. Peonies and ranunculus, for example, open fast at room temperature and need to reach the recipient within a predictable window. Having account notes prevents a bouquet sitting in a warm lobby for two hours. The account structure also makes budget tracking cleaner: one consolidated invoice with line items per order rather than a string of individual receipts.

Bouquets we can deliver

Bouquet of 3 white lilies

$47

★ 4.9 · 115 reviews

Mixed bouquet of 7 red roses and 8 alstroemerias

$83

★ 4.9 · 109 reviews

Bouquet of 11 red roses, Ecuador, 50 cm

$64

★ 4.9 · 66 reviews

Mixed bouquet of 3 chrysanthemums and 3 alstroemerias

$45

★ 4.9 · 65 reviews

Who Can Apply and What the Eligibility Looks Like

Both Russian-registered legal entities and foreign companies with a Russian branch or representative office can open a corporate account. If your company has no Russian legal presence at all, post-payment terms are not available, but prepaid corporate billing with consolidated invoicing is, so it is worth discussing your situation with us directly rather than assuming the door is closed. For Russian entities, the standard requirement is that the company has been registered for at least six months and has no current tax arrears. We do not run a formal credit scoring process the way a bank would, but we do check the basic public registry data on your company through the Federal Tax Service database before approving post-payment. For foreign-registered companies operating in Russia, we need the documents for the Russian branch or representative office rather than the parent company's home-country registration. This is a point that catches international firms off guard: your German GmbH or British Ltd registration alone is not sufficient. The Russian branch must be the contracting party. We have worked with representative offices of international FMCG companies, law firms and logistics operators, and the document set is consistent across all of them. Sole traders registered as individual entrepreneurs in Russia can also apply, though the credit limit offered is generally lower than for limited liability companies or joint-stock companies, reflecting the difference in financial accountability structure under Russian commercial law.

The Document Pack You Need to Prepare

The document requirements follow a standard Russian B2B contracting format, so if your company has signed any supplier agreement in Russia before, most of these will already be in your files. For a Russian LLC or joint-stock company, you need: a copy of the state registration certificate or the current extract from the Unified State Register of Legal Entities dated within thirty days, the company charter, a document confirming the authority of the signatory — either the director's appointment order or a notarised power of attorney if someone other than the director is signing — and the company's bank details in standard Russian format including BIK, correspondent account and settlement account. You will also need a copy of the TIN certificate. For a foreign company's Russian branch, add the accreditation certificate of the branch and a copy of the parent company's registration document apostilled and translated into Russian by a certified translator. The translation must be notarised. This step adds roughly one to two weeks to your preparation time if you have not done it before, so factor that in. We do not require audited financial statements for standard credit limits. If you are requesting a higher limit — typically relevant for companies placing large event orders — we may ask for the most recent annual accounting report, but this is negotiated individually. All documents can be sent to us as clear scans by email in the first instance; originals are exchanged when the contract is signed, either in person at our shop or by courier.

The Application Process Step by Step

The process has five clear stages and takes between five and ten working days from first contact to first order on account. Stage one: you contact us by phone or email and describe your expected order pattern — approximate frequency, typical order size, and whether you need a fixed delivery schedule or ad hoc ordering. This call takes fifteen minutes and lets us understand whether standard terms fit or whether we need to adjust the billing cycle. Stage two: we send you a draft contract and a document checklist by email, usually within one working day. Stage three: you return the signed draft and the document pack as scans. Our accounting department reviews the documents and the public registry data. This review takes three to five working days. Stage four: if everything is in order, we send you the finalised contract for signature. If there are questions — a missing page in the charter, an expired extract — we contact you specifically rather than rejecting the application. Stage five: once signed contracts are exchanged and your account is activated, we set up your profile in our order system with your preferred delivery addresses, contact persons and any standing notes. From that point, orders can be placed by phone, email or messenger, and invoices are generated on the agreed cycle. The first invoice typically covers a shorter period than subsequent ones, simply because the account activation date rarely falls on the first day of a billing month.

Credit Limits, Payment Terms and What Happens If You Miss a Deadline

Credit limits are set individually based on your expected monthly order volume and are written into the contract. For a company ordering weekly reception arrangements and occasional event flowers, the limit is calibrated to cover roughly six to eight weeks of that volume, giving a buffer. Payment terms are most commonly thirty calendar days from the invoice date, though we also offer fourteen-day and forty-five-day cycles depending on the company's internal payment processing schedule. Russian accounting departments often run payment runs twice a month on fixed dates, and we structure billing to align with that where possible. Late payment is handled through the penalty clause in the contract, which follows the standard Russian commercial practice of charging a percentage of the outstanding amount per day of delay. The rate is stated explicitly in the contract and is not negotiable after signing, so read that clause before you sign. In practice, if a payment is a few days late due to a bank processing delay, we contact the account manager first rather than immediately triggering the penalty process — but this is a courtesy, not a contractual obligation. If an account goes significantly overdue, new orders are paused until the balance is settled. We do not cancel standing arrangements without notice; we call the account contact first. One practical point for foreign companies: international bank transfers to Russian accounts can take longer than domestic ones and may require additional compliance documentation on your bank's side. Build that into your payment timeline.

Managing Orders and Seasonal Planning on a Corporate Account

Once your account is active, the practical management is straightforward but benefits from a little forward planning, especially around peak seasons. In Russia, March 8th — International Women's Day — is the single largest flower holiday of the year, comparable to Valentine's Day in volume but concentrated in a single day across the entire country. Corporate clients who want tulips, mimosa or spray roses delivered to staff or clients on that date need to place their orders at least ten days in advance, and the earlier the better, because our stock of Dutch tulips and domestic greenhouse mimosa is reserved in order of confirmed bookings. We hold stock for corporate accounts before walk-in customers, but only for orders that are confirmed in writing, not verbal requests. The same applies to February 23rd, the Defender of the Fatherland Day, when corporate orders of boutonnieres and small bouquets for male colleagues are common. For regular weekly arrangements — a reception desk display of seasonal stems, for example — we recommend setting a standing order with a specified budget per arrangement rather than approving each one individually. We select the best available variety within that budget each week: in January that might be alstroemeria and waxflower; in May, peonies and sweet peas. This approach keeps the flowers genuinely fresh and seasonal rather than locked into a variety that is out of season and therefore either expensive or past its best. Your account manager can send a weekly preview of what is coming in if your team wants to approve selections in advance.

Opening a corporate flower account is a one-time administrative effort that pays back quickly if your company orders flowers more than a few times a month. The document pack follows a format you have likely used for other Russian suppliers, the review process is transparent, and once the account is running, ordering is genuinely faster than any individual checkout process. The companies that get the most value from their accounts are the ones that brief us on their calendar at the start — key client birthdays, board meeting dates, annual events — so we can hold the right varieties at the right time rather than scrambling at peak season. Flowers are a perishable product with real supply constraints, and a corporate account works best when both sides treat it as a working relationship rather than a transaction. Доставим букет по России за 1–2 часа.